Terms and Conditions of Hire

Terms and Conditions

Any dispute concerning the interpretation of the terms, exceptions or conditions of the Rental Agreement shall be resolved in accordance with the jurisdiction of the territory in which the Rental Agreement was issued.

  1. In these terms and conditions: ‘We’ are the company referred to as the lessor in the Rental Agreement, and ‘You’ are either the company or person referred to as the hirer in the Rental Agreement. ‘Vehicle’ means the vehicle detailed in the Rental Agreement ‘Rental Agreement means the Rental Agreement signed by you which incorporates these Terms and Conditions and is subject to the terms of the insurance policy. You shall be bound by the following terms and conditions which will incorporate the details in the Rental Agreement. All current tariffs, rates and insurance policies referred to in the Rental Agreement and herein may be inspected at our offices.
  2. If you have indicated in the Rental Agreement that you want us to provide insurance cover for the Vehicle and/or Additional Insurance the following terms will apply: The Rental Agreement is subject to, and includes, as the terms of our insurance policies. The Vehicle may only be driven by the following people:
  • you personally
  • the person who signed the Rental Agreement on your behalf if you are a company and any additional driver authorised by us if that person has completed an insurance proposal form and we have accepted it.
  1. Our insurance will not give you complete cover. The amount for which you are not covered is called the Excess. You may be able to reduce that by paying an additional charge, the Rental Agreement shows whether you have accepted or refused the option (if available) to pay the additional charge and the Excess for which you are not covered. You may also have the ability to take out additional insurance, this will be indicated In the Rental Agreement showing the further charges incurred. If you or anyone on your behalf deliberately causes damage to or loss of the Vehicle, then you will have to pay the cost of repair or replacement of the Vehicle, even though it was insured at the time.
  2. If you have indicated in the Rental Agreement that you want to provide your own insurance for the Vehicle then the following terms will apply.-
  • It is your responsibility to insure the vehicle from the moment you take it until the vehicle is returned to us. You must insure it to its full value, against loss or damage (including windscreen damage) by accident, fire or theft, under a comprehensive insurance policy with a reputable insurance company. You must supply us with full details whenever we ask for them, and you must tell the insurance company to note our interest in the policy.
  • You hereby authorise your insurer to communicate directly with us and give us any information we require. You also authorise us to take over any claim which you may have which relates to the Vehicle, and to negotiate and settle that directly with your insurer.
  • You must not use or permit the Vehicle to be used in breach of the Insurance policy. If any money is paid out under use policy which relates to the Vehicle then you must ensure that the money is paid direct to us.
  • If for any reason the amount which we receive from the insurance company is less than the loss that we suffer you must pay us the difference.
  • If you do not insure the Vehicle comprehensively, and we suffer a loss as a result, you must compensate us for that loss.(The Vehicle will be regarded as on hire until repairs are completed or full settlement of the Vehicle is received).
  1. Any person signing this agreement on behalf of a company must be authorised to do so, and if not so authorised will be personally liable to pay all sums due under this agreement to the extent that the company fails to pay them.
  2. The maximum period for which you are allowed to keep the vehicle under the Rental Agreement is from the ‘Date Out’ until the dale ‘Due in’ referred to in the Rental Agreernent. However:
  • We are entitled to terminate this agreement if you break any of its terms, and you must then return the Vehicle immediately.
  • We are entitled to call for the return of the Vehicle earlier than the date ‘Due In’ shown on the Rental Agreement, even if you have not broken any of the terms of the Rental Agreement, but we must then provide you with a comparable vehicle. The maximum period for which you can hire the vehicle is 90 days. If you keep the vehicle beyond the date and time ‘Due In’ (or after we have required its return, as above) then, in addition to any claim for compensation which we may bring, you will also have to pay charges in accordance with our current tariff which may from time to time be in force. This also may result in the vehicle being reported stolen and or being driven without the owner’s consent
  1. We are not liable to you for any loss of or damage to any property which is carried in the Vehicle, and we do not accept responsibility for any property which you leave in the vehicle when you return it, unless we have been negligent. If any third party brings a claim against us for property which is carried or left in the Vehicle, you must indemnify us for that claim.
  2. All payments must be by debit or credit card – you fully understand that all charges on this rental agreement will be paid by your debit or credit card provided by you on this Agreement. You also authorise any additional costs incurred on this agreement to be debited to from your debit or credit card used on this agreement. On return of the vehicle the full amount of fuel charge, excess mileage charge, cleaning charges, damage and any other costs incurred from this agreement can be debited from the card provided for this Agreement without notifying you, though a receipt will be issued to the
  3. The vehicle must not:
  • Be taken outside England, Wales, Scotland, Northern Ireland or any British Isle on which the hiring commenced, without our prior written permission.
  • Be used other than on a public highway or a suitably paved area which is designed to carry motor vehicles, unless agree in writing by us.
  • Be used to propel or tow any other vehicle or trailer, unless it is equipped for the purpose and we have given our permission.
  • Be used to carry passengers for hire or reward or for any driving tuition, unless you obtain our prior written permission and you must provide your own insurance under clause 4.
  • Be used for any unlawful purpose, or for racing, pace making, competitions or speed testing, nor must it be used in any unlawful manner.
  • Be used in such a manner that it is overloaded (whether in total or in respect of any axle or any other pad) or is carrying more passengers or goods than it was designed
  • to carry or may lawfully carry.
  • Be used in such a way as to make the insurance on the Vehicle invalid.
  • Be used in breach of the Road Traffic legislation or the Construction and Use Regulations.
  • Be used by any person who is not licensed and insured for it,
  • Be used by any person who is under the influence of alcohol or drugs.
  • Be used in the event of any mechanical, electrical or structural failure or damage, if further damage would be caused as a result.
  • Be altered or added to in any way whatsoever.
  1. You are not allowed to carry out any repairs or let anyone else do to if the cost of those repairs is more than £25, unless you get our written permission first. If we do authorise any repairs then we will refund the cost to you if you produce a VAT receipt and whatever parts you have replaced. If the vehicle has any warning lights you must stop the vehicle as soon as it is safe to do so and notify us immediately. You must also notify us immediately if you have a breakdown or accident. No refunds/extensions will be given if you fail to notify us of the above, there will also be no refunds/extensions for driver error. Refunds are subject to vehicle inspection. All refunds/extensions are at the discretion of the Directors
  2. If you break any of the terms of the Rental Agreement we are entitled to beat the Rental Agreement as terminated and to repossess the vehicle. You hereby authorise us to enter on your property to do so if necessary.
  3. You are liable for certain charges as if you were the owner of the Vehicle. Those charges are.
  • Any fixed penalty offence committed in respect of that Vehicle under Part Ill of the Road Traffic Offenders Act 1988 or the Road Traffic Act 1991, as amended, replaced or extended by any subsequent legislation or orders and any such offence committed under the equivalent legislation applicable to Scotland, Northern Ireland or any British Isle upon which the Vehicle is being used.
  • Any excess charge which may be incurred in respect of that Vehicle in pursuance of an Order under section 45 and 46 of the Road Traffic Regulation Act 1984, or the Road Traffic Act 1991 as amended replaced or extended by any subsequent legislation or drivers and under the equivalent legislation applicable to Scotland, Northern Ireland or other British Isle.
  • Any financial penalty or charge which may be demanded by a third party as a result of the Vehicle having been parked or left upon land which is not a public road.
  • If by signing the form for the wrong use of the vehicle and the vehicle is impounded you will be liable for all costs incurred to return the vehicle to our premises. If the vehicle is impounded due to your error you will be liable to pay all costs incurred in returning the vehicle to our premises. This relates to all hire vehicles and in particular the lorry and minibus.
  1. You must:
  • Pay the hiring charges published in our current tariff unless different charges have been agreed between us in writing.
  • Pay for all fuel and any refuelling charge,
  • Pay for any accessories, tyres, tools or equipment which are lost, stolen or damaged.
  • Pay our costs of recovering the vehicle in the event that you fail to return it to us as required by below.
  • Pay any penalties, fines and court costs incurred in the use of the Vehicle before it is returned to us.
  • Safeguard our interests in the event of any accident involving the vehicle, by obtaining the names and addresses of all relevant drivers and witnesses, details including registration numbers of any other vehicles involved, securing the Vehicle and, where appropriate, notifying the police.
  • Ensure that the correct tyre pressures, engine oil level, battery fluid level, screen wash level, coolant level and automatic transmission oil level (where fitted) are maintained throughout the period of hire.
  • Ensure that the vehicle is always locked when unattended, and take all reasonable steps to prevent loss stem damage to the Vehicle, or its tyres, tools, accessories, equipment or contents.
  • Inform us immediately if the Vehicle is damaged, lost or stolen, or develops any fault or requires any servicing, and allow us to carry out essential repairs or servicing.
  • Return the vehicle (together with all its accessories, tyres, tools and equipment) to our representative at the place where it was hired (unless a different place is specified in the Rental Agreement), at or before the date ‘Due In’ shown on the
  • Rental Agreement or earlier if we require it. The Vehicle must, when you return it, be in the same condition as when you hired it (fair wear and tear excepted). and must be clean and tidy (normal traffic grime excepted), if not there could be an additional charge for the cleaning of the vehicle.
  • Breakdown call outs for driver error, or non mechanical faults will be charged to the hirer. The driver/hirer is responsible for damaged tyres, missing or broken keys, contaminated fuel, keys locked in the vehicle and flat batteries.
  • Ensure any height or width restrictions are adhered to and will be liable for all damage charges, or fuss caused by incorrect operation of the vehicle
  1. Motor Insurers and their agents share information to prevent fraudulent activity to assess whether insurance cover can be offered. In dealing with the proposal registers may be searched. In the event of a claim, the information supplied on the form may be put on the register and made.

Vehicle Hire | Vehicle Sales | MOT | Service | Contact Us | Book Online Now